The special events industry has grown enormously during the last two decades. The annual spending of events worldwide is estimated to be at $500 billion. It is no secret that the economic status worldwide of businesses and companies is not at its peak. Therefore, the need to keep employees and clients interested and motivated is crucial in a time like this. In addition, companies have recognized that only so much work can be conducted thru the phone, texts, and emails. This is when the ideas to create special events, seminars, meetings and/or conventions are taken into consideration.
Now that we have established the need and importance of the production of corporate events, let's establish how an event planning company makes its revenue. According to the web article, How to Start an Event Planning Service, at entrepreneur.com, it is crucial to know that the goal in pricing a service is to mark up your labor and material costs sufficiently to cover overhead expenses and generate an acceptable profit. It is said that first time business owners often fail due to unknowingly low service rates, therefore make sure you are gaining profits from your services.
There are two types of events; social and corporate, for our interest we will focus on corporate events. On the corporate events industry planners typically charge a fee for their services, plus a handling charge for each item they contract. Another option is charging clients a "flat fee" or a "project fee", this is often used in large events and/or when corporations want an estimated figure to stay on budget.
Fees are generally determined by three factors.
1. Market Segment (Corporations- using flat fees)
2. Geographic Location (For example, fees are higher in the northeast part of the United States)
3. Experience and Reputation of the planning company (If you are starting out it is only reasonable to charge a lower service fee)
This is why knowing your target market and doing your market research is so important. Most event planning companies’ price their fees-for-service using the Cost Plus Method (CPM), it involves calculating the unit cost of producing the product and adding on a target profit margin. This means, that you contract out the labor, supplies and materials involved in producing an event and then charge clients a service fee of about 10 to 20 percent of the total cost of the event, with 15 percent being a rough average. However, in order for your company to know the final net income, I advise you to produce a pro forma (for more information on Pro forma click here) this will determine how your company will make its revenue, determine expenses and much more.
Below is an info graphic of the event planning industry you might like. Enjoy.